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Project Implementation Plan- Campus Construction

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Table of Content

  • Introduction and Backgroun
  • Project Information and Scope of Work
  • Project Governance and Organizational Structure
  • Roles and Responsibility Assignments
  • Procurement Management Strategies
  • Project Schedules
  • Project Budget and Cost Estimate
  • Performance Reporting Process
  • Quality Management
  • Risk Management
  • Assumptions
  • Constraints

Introduction and Background

COLLEGE INFRASTRUCTURE DIVISION (CID) conducted a scoping exercise for the remote academic site in rural farming areas. The exercise incorporated inputs from communities and local governments as well as economic development agencies. It culminated into a structured programme aimed at providing affordable quality education in remote areas. The programme involved the identification and detailed scoping of the needs of the communities which will be followed by immediate interventions from available support packages within the CID including a special focus on academic progression.

The objectives of the Construction of College Campus are as follows:

  1. To facilitate academic progression in remote areas in order to spread learning of best quality education.
  2. To support job creation in rural economy and agricultural sectors so as to arrest negative externalities associated with urban congestion.
  3. To allow development of infrastructure, academic and support local industry growth of remote cities.
  4. To provide new opportunities and support to rural growth points and distressed areas.
  5. To assist regions to build, strengthen and develop strategic academic capabilities; and
  6. To develop sustainable academic clusters on the back of undeveloped areas.

The Construction of College Campus has two focus areas: The first focus area is to construct a surfaced 25 miles asphalt surfaced road for good access to learners, academics and community in the region. The road will also map new development to bust a new rural town development in this disadvantaged areas and in the medium to long term, the focus area is to develop new cities in undeveloped regions.

Project Information and Scope of Work

The Construction of College Campus entered into a partnership and signed a Memorandum of Agreement (MOA) with Local Community in September 2019 to oversee the construction of the remote satellite school.

The Construction of College Campus will be executed through a phased approach categorized as follows: –

  • Phase 1: Construction of 25 miles, 2lane asphalt surfaced access road and construction of 6 classrooms
  • Phase 2: TBD
  • Phase 3: TBD

Scope Statement

Phase 1:  The project is to build a 2-lane entrance of.25 miles, parking for 50 vehicles, water and sewer connection, a classroom building on a 60’ x 60’ single solid concrete slab for classrooms. The 6 classrooms configured with sound reducing sliding dividers that can allow for 2 large presentation rooms, each classroom is to be equipped with a ceiling mounted projector, an electronic screen at the ceiling (5’ x 8’) a fully electronic white board, 20 chairs and tables to accommodate the chairs, and a teaching podium with computer and electronic connection to enable displaying content on the screen, and a document camera also linked to the display system.

During construction a number of activities will be executed to ensure that all the stakeholders’ interests are considered:

  • Verification of the correct surveyed road with the stakeholders and signed off by the Local Authority. Where state approvals are required, the appointed NEC3 Management F Contractor will engage the relevant authorities for approvals, this may have an impact on the timelines for completing certain items i.e. permanent road closures on existing gravel road and detour might be required.
  • Setting out of the road and classroom construction site by a Surveyor and coordinates provided to the contractor through construction drawings. The type of contract to be entered to is going to be build, operate and transfer and the contractor to appoint a Construction Professional Team with the Approval of the Client (CID) through its Project Manager.
  • Financially competitive contractors will be engaged to ensure that the procurement of the plant and material on site is executed timeously to avoid delivery delays of the material to the sites.
  • During the construction of the road, parking and classrooms a permanent Resident Engineer will be appointed on site for regular site inspections and weekly meetings to check quality and progress on work done.
  • Upon completion of the installation of the road, parking and classrooms, quality assurance documentation such as concrete test results, compaction test results and record drawings with coordinates will be expected from the contractor. Furthermore, documentation pertaining to the number of employment opportunities created and SMME’s empowered will be retrieved from the contractor. It is advisable to agree the close out structure upfront with the CID to ensure that at project closure all requirements are met as they can be continuously monitored during the implementation phase.

The above phase 1 for the Construction of College Campus is estimated to cost $10,000,000.00 to be spent by December 2020.

Work Breakdown Structure (WBS)

The Work Breakdown Structure for this programme is give hereunder:

Phase 1 – Conditional Assessments Stage

  • Project Feasibility Studies- Completed
  • Preliminary Construction Designs – Completed
  • Budget Approval

Phase 1 – Implementation

  • Contractor Procurement Stage
  • Motivation to Source
  • Contractor Tender period
  • Evaluation
  • Contractor appointment
  • Site Handover
  • Construction Stage
  • Verification of works
  • Construction Plant and Material
  • Road Construction and Building Classroom works
  • Defects Identifying and correcting
  • Sectional Completion

Close Out Stage

  • Defects Liability Period
  • Final Completion
  • CONSTRUCTION OF COLLEGE CAMPUS, Local Authority and CID Inspections

PSP/Management Contractor Procurement Stage

  • Procurement Strategy
  • Tender documents
  • Tender Period
  • Evaluation and Adjudication
  • Appointment

Scope Management Strategy

The Scope will be managed considering and satisfying statutory requirements as well as using remedies prescribed in the contract document. NEC 3 for construction.

The Construction Project Manager will continuously visit site and have meetings that engage stakeholders in order to determine the need for a revision either by reducing or adding the scope for the contractor. Should the need arise to increase the scope, the CID will instruct the contractor to prepare a quotation for the compensation event, if the cost are found to be not more than 20% to the contract price and within the approved budget, the CPM will instruct the contractor to proceed considering the effect it may have on meeting key dates.

If costs are found to be more than 20%, the CPM will notify the CID for further engagement with the Client especially if there is a proven need for change of scope. These changes above 20% may be considered to be implemented in other phases of the programme.

Project Governance and Organizational Structure

The projects organisational structure is detailed hereunder:

Roles and Responsibility Assignments

The roles and responsibilities for the CONSTRUCTION OF COLLEGE CAMPUS Team Members will vary at different stages of the programme. At these stages the responsibilities indicated in the below RACI charts will apply:

Scope Planning, Table 1: Responsible, Accountable, Consulted and Informed (RACI)

RACI Model Scope Planning
Activity Client- CID Scope Change Committee Service- Local Community/Authority Programme Manager Project Manager
Collect Requirements CI CI CI RA
Define Scope CI CI CI RA
Environmental Verification CI CI RA
Environmental verification successful? I CI CI RA
Create PROJECT IMPLEMENTATION PLAN CI RA
Review PROJECT IMPLEMENTATION PLAN RA C
PROJECT IMPLEMENTATION PLAN Approved? I RA I
Provide feedback and recommendations RA I
Obtain sign-off CI I RA I
Review PROJECT IMPLEMENTATION PLAN RA I CI
PROJECT IMPLEMENTATION PLAN Approved? RA I I
Sign-off PROJECT IMPLEMENTATION PLAN RA I I I
Upload PROJECT IMPLEMENTATION PLAN onto PPM I RA

 

Work Break Down Structure, Table 2:

RACI Model Work Break Down Structure
Activity Client Scope Change Committee Service/Sector Lead Programme Manager Project Manager
Identify major deliverables C C RA
Divide each deliverable into components C RA
Divide each component into work pieces C RA
Determine dependencies C RA
Estimate duration of each work piece/component C RA
Estimate resources required C RA
Baseline Workplan I I RA

 

Scope Verification, Table 3:

RACI Model Scope Verification
Activity Client Scope Change Committee Service/Sector Lead Programme Manager Project Manager
Obtain scope RA
Verify deliverables against agreed scope C RA
Scope variance? I I RA

 

Scope Change and Control, Table 4:

RACI Model Scope Change and Control
Activity Client Scope Change Committee Service/Sector Lead Programme Manager Project Manager
Identify the need for change C C RA
Collect all required information and document information C C RA
Assess impact of change C C RA
Submit Change Request RA
Inform client of impact and request approval I I I RA
Review Change Request I RA C
Accept/Reject? C RA
Amendments to Change Request? C RA I
Advise of rejections and amendments to be made C RA I
Make amendments I CI RA
Reject Change Request CI RA I
Inform client of impact and request approval I I RA
Review Change Request I RA C C C
Accept/Reject? RA
Inform client of impact and request approval I RA I
Review Change Request RA
Change Approved? RA
Advise of rejections and give reasons RA I I I I
Communicate approval I RA I
Budget affected? CI CI CI RA
Update PROJECT IMPLEMENTATION PLAN to enact change C RA
Review PROJECT IMPLEMENTATION PLAN RA C
PROJECT IMPLEMENTATION PLAN Approved? I RA I
Provide feedback and recommendations RA I
Obtain sign-off CI I RA I
Review PROJECT IMPLEMENTATION PLAN RA I CI
PROJECT IMPLEMENTATION PLAN Approved? RA I I

Procurement Management Strategies

Local and Regional suppliers will be used for gravel, sand, bricks and ready mix material. Construction consumables to be purchased by the contractor from local hardware’s but the contractor is not limited to local procurement. Local Workforce – Workforce to comprise of 80percent local general labour and 30 percent artisans from local or regional workforce. Contractor to bring own plant on site

Project Schedule

The legible schedule is included in this report as Appendix 2.

Summarised Work Schedule

 

Detailed Program of Works – See Appendix 2

Project Budget and Cost Estimate

Project CashFlow Chart

Performance Reporting Process

  • A monthly Progress Report to be submitted with the following information:
  • Project Client, Contractor, and Local Authority and should entail responsible personnel on the project
  • Project Budget, Start and Completion Date and revised budget or completion Date
  • Current work progress in detail and tabulated to indicate project progress percentage to date and should indicate outstanding work on the activity
  • Labor Report, local labor payments, SMME, subcontractor work done to date and schedule of payments made to subcontractors
  • Project risk and challenges including factors taken to rectify them
  • Approved interim Payments certificates showing invoice date and the date of payment.
  • Project Variations and scope change schedule

Quality Management

Project level responsibilities for quality management will be as follows:

  • Verifying that the approved quality plan and procedures are adopted and any necessary complimentary procedures are developed, updated and implemented.
  • Ensuring that the Professional Services Provider (PSP) and the contractor have quality plans which must include Inspection and Testing Plans (ITPs).
  • The quality of work carried out by Project personnel.
  • Ensuring that all personnel are competent to perform the responsibilities of the assigned position.
  • Ensuring that all personnel are familiar with Project procedures and have ready access to them.
  • Ensuring that inspection functions are carried out by personnel who have the authority to stop work where quality is compromised and notify deficiencies where these occur.

Abbr. S – Supervise, R – Responsible, A – Accountable, C – Consulted, I – Informed

QUALITY FUNCTION Programme Leader Programme Manager Programme Civil Engineer Programme Architect Programme Quantity Surveyor Construction Project Manager
Overall Implementation of the quality plan at programme level A R S,C,I S,C,I S,C,I S,C,I
Facilitate the Provision of Prototype Drawings, Norms and Standards S,C,I S,C,I C,I R,A I I
Facilitate the Provision of other Supporting Documents such as enrolment figures, etc. C,I C,I C,I R,A C,I I
Facilitate the Provision of Templates e.g. Drawing Title Blocks C,I C,I S,C,I R,A I I
Provision of engineering templates C,I C,I R,A S,C,I
Provide Guidelines on the types of technology or combination thereof to be used for the construction of schools – architectural A C,I C,I R I I
Provide Guidelines on the types of technology or combination thereof to be used for the construction of schools – engineering A C,I R C,I
Conducting design Reviews – architectural C,I C,I S,C,I R,A I I
Conducting design Reviews – engineering C,I C,I R,A S,C,I I I
Ensuring effective engineering document control systems on site C,I C,I A C,I R
Ensuring effective architectural document control systems on site C,I C,I A C,I R
Conducting quality audits on project sites C,I A R S,C,I I C,I
Preparation of deviation reports C,I A C,I C,I R
Closure of non-conformance reports C,I A I I R
Ensuring that the PSPs have quality management plans and quality assurance/control personnel on sites C,I A C,I C,I ,I R
Ensuring that the contractor has ITPs C,I C,I A R
Compilation of completion checklists C,I C,I C,I A R
Quality Records C,I C,I A R
Ensuring and checking that payment certificates are approved on the basis of work complying with project quality standards with signed off ITPs I A S,C,I R

 

Risk Management

Critical Issues/ Challenges Emerging Risks Mitigation Measures / Action Plan Progress Achieved
Late payment or inadequate Tranches from CID to CONSTRUCTION OF COLLEGE CAMPUS May delay completion of projects
May result in extension of time claim by contractors
Contractor’s cash flow problems
Contractors slowed down work due to late payment
Interest claims from Contractors
Advise CID on the required transfers in advance to avoid delays in tranche transfer Initial tranche of $10,000,000.00 provided for the project. A project funding account to be reserved for each activity according to the Cashflow. Planned worked schedule to be carried on atleast one month payment reserves.
Poor performance by contractors Late completion due to contractors lacking capacity to deliver the works
Refusal by CID to accept substandard completed project
Contractors advised in writing regarding penalties to be applied
Improved supervision and monitoring with qualified competent personnel
Phase 1 (Construction of College Satellite Campus) quality of work is in accordance with the approved specification.
Scope Additions Escalate project cost
Create dispute between CONSTRUCTION OF COLLEGE CAMPUS/CID and contractors
Advise contractors to only implement approved work
Advise the Contractor to escalate additional needs to CONSTRUCTION OF COLLEGE CAMPUS/CID
Scope change should be brought forward upon identification of risk/change in risk registers. Approval should not affect completion of the program unless otherwise
Late completion of construction Incurring of additional cost on supervision Contractors to be advised in writing prior to work commencement regarding penalties to be applied A penalty of $1000 per day to be deducted to be deducted on Contractor’s invoice and/or retention amount for any delay in construction. And can only deduct up to 10% of the Contract Sum
Payment dispute between main contractor and sub-contractors Delay in project completion Encourage contractors and sub-contractors to have proper contract management Client is not liable for the delay caused by the Contractor’s Subcontractor
Labor unrest Labour may disrupt work due to disgruntlement
Non-payment of labour by poorly performing
Social facilitators to be proactive and also respond swiftly to community and labor related work stoppages Community Social Facilitation to be arranged

 

Assumptions

We assume that the CID is aware that the programme is done retrospectively, thus existing configurations of the sites will not be altered.

Constraints

The readiness of the local to community to provide the required work force may hinder the programme negatively, depending on the availability of the work force. Transportation of material during road construction might delay the classroom construction until the road construction is complete.

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Essay, Bookmy. (August 2018). Project Implementation Plan- Campus Construction. Retrieved from https://www.samples.bookmyessay.com/project-implementation-plan-campus-construction/

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Essays, BookMy. (November 2018). Project Implementation Plan- Campus Construction. Retrieved from https://www.samples.bookmyessay.com/project-implementation-plan-campus-construction/

Bookmyessay. November 2018. Project Implementation Plan- Campus Construction. [online]. Available from: https://www.samples.bookmyessay.com/project-implementation-plan-campus-construction/ [ Accessed Friday 10th July 2020].

Essays, BookMy. (November 2018). Project Implementation Plan- Campus Construction. Retrieved from https://www.samples.bookmyessay.com/project-implementation-plan-campus-construction/

Essays, Bookmy. (November 2018). Project Implementation Plan- Campus Construction. Retrieved from https://www.samples.bookmyessay.com/project-implementation-plan-campus-construction/

All Answers ltd, 'Project Implementation Plan- Campus Construction' (Bookmyessays.com, September 2019) https://www.samples.bookmyessay.com/project-implementation-plan-campus-construction/ accessed Friday 10th July 2020

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